Job Description
Join our award-winning finance team as the cornerstone of office operations at Vertex Partners. We seek a meticulous Executive Administrative Specialist to support C-suite executives and drive seamless workflow in our fast-paced downtown headquarters. This role is perfect for a proactive professional who thrives in dynamic environments and values precision in every task. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth within our innovative company culture.
Responsibilities
- Manage complex executive calendars, coordinating meetings across global time zones
- Prepare confidential correspondence, reports, and presentations with meticulous attention to detail
- Coordinate domestic/international travel arrangements and expense report processing
- Act as primary liaison between executives and internal/external stakeholders
- Streamline office operations through digital workflow optimization and process improvement
- Lead onboarding processes for new administrative staff
- Oversee office supply inventory and vendor relationships
Qualifications
- Minimum 5 years of executive-level administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage sensitive confidential information with discretion
- Experience with calendar management across multiple executives
- Strong problem-solving and organizational abilities
- Associates degree in Business Administration or related field required