Job Description
We are seeking a highly skilled Executive Administrative Assistant to support our C-suite leadership team at Metropolitan Financial Services. In this pivotal role, you will be the backbone of our executive operations, ensuring seamless day-to-day functionality while upholding our company's reputation for excellence. The ideal candidate thrives in fast-paced environments, demonstrates exceptional discretion, and possesses a proactive approach to problem-solving. Join our award-winning team in Chicago's vibrant financial district and advance your administrative career with comprehensive benefits and growth opportunities.
Responsibilities
- Manage complex executive calendars, coordinate high-level meetings, and arrange domestic/international travel logistics
- Prepare confidential correspondence, reports, and presentations using advanced MS Office Suite capabilities
- Oversee departmental budget tracking, expense reports, and vendor invoice processing
- Serve as primary point of contact for internal/external stakeholders with polished communication skills
- Implement and maintain efficient filing systems for digital and physical documentation
- Coordinate cross-functional projects and special initiatives requiring executive oversight
- Manage office supply inventory and coordinate facilities maintenance requests
Qualifications
- Minimum 5 years progressive experience supporting C-level executives in corporate environments
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Proven ability to handle sensitive information with absolute discretion and professionalism
- Exceptional organizational skills with demonstrated attention to detail
- Bachelor's degree in Business Administration or related field preferred
- Experience with calendar management software (Calendly, Doodle) and CRM systems
- Ability to prioritize competing demands and adapt quickly to changing priorities
- Professional certification (e.g., CAP-OM) considered advantageous