Job Description
Join our award-winning team as an Executive Administrative Assistant at Metropolitan Financial Services in the heart of Chicago. This pivotal role supports our C-suite executives while driving operational excellence across the organization. We're seeking a polished professional who thrives in a fast-paced environment and can anticipate needs before they arise. Enjoy competitive compensation, comprehensive benefits, and opportunities for growth within one of Illinois' most respected financial institutions.
Our ideal candidate embodies discretion, efficiency, and strategic thinking. You'll be the engine behind executive productivity while representing our brand through exceptional client interactions. If you're ready to elevate your administrative career in a dynamic setting, we encourage you to apply today.
Responsibilities
- Manage complex executive calendars with precision, prioritizing high-impact meetings and travel arrangements
- Compose and edit confidential correspondence, reports, and presentations with meticulous attention to detail
- Coordinate cross-departmental initiatives, ensuring seamless communication and project execution
- Oversee office operations, including budget tracking, vendor management, and supply chain logistics
- Act as primary liaison for executive communications, handling sensitive information with discretion
- Streamline administrative workflows through process optimization and technology integration
- Prepare board materials and executive briefings for quarterly strategic sessions
Qualifications
- Bachelor's degree in Business Administration or related field preferred
- Minimum 5 years progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite and executive calendar management tools
- Exceptional written and verbal communication skills with executive presence
- Proven ability to manage competing priorities with minimal supervision
- Experience with expense reporting, budget tracking, and vendor negotiations
- Discretion and confidentiality when handling sensitive corporate information