Job Description
Join our dynamic team as an Executive Administrative Assistant and become the backbone of our corporate operations. This pivotal role offers the opportunity to support senior leadership while honing advanced organizational and communication skills in a fast-paced financial services environment. We're seeking a proactive professional with exceptional attention to detail and a passion for streamlining complex workflows.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize competing priorities
- Prepare confidential reports, presentations, and correspondence with precision
- Oversee departmental budget tracking and expense reconciliation processes
- Coordinate domestic/international travel arrangements and logistics
- Serve as primary liaison between executives and internal/external stakeholders
- Implement and maintain efficient filing/document management systems
- Lead onboarding processes for new administrative staff
Qualifications
- 5+ years progressive administrative support experience in corporate/financial services
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven ability to maintain confidentiality and handle sensitive information
- Exceptional written and verbal communication skills
- Advanced calendar management and meeting coordination expertise
- Strong problem-solving and multitasking abilities
- Associate degree in Business Administration or related field required