Job Description
Join our award-winning finance team as the cornerstone of executive operations. We seek a meticulous Administrative Assistant to support C-suite executives in a fast-paced, growth-oriented environment. This hybrid role combines in-office collaboration with flexible remote work options. You'll be the central hub for office operations, ensuring seamless workflows and exceptional stakeholder experiences. Our comprehensive benefits package includes health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Executive calendar management, coordinating complex multi-departmental meetings
- Travel arrangements and expense report processing with 100% accuracy
- Document preparation, formatting, and distribution of confidential materials
- Office supply inventory management and vendor relationship maintenance
- First point of contact for internal/external communications and inquiries
- Database management and CRM system upkeep
- Event coordination for corporate functions and client meetings
Qualifications
- Associate's degree or equivalent certification in business administration
- Minimum 3 years of executive support experience in financial services
- Expert proficiency in Microsoft Office Suite and scheduling tools
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Advanced problem-solving and prioritization capabilities
- Proactive approach to process improvement initiatives