Job Description
Join our award-winning finance team at MetroCorp Global as we redefine administrative excellence. This pivotal role supports C-suite executives in a fast-paced corporate environment where precision meets innovation. We offer comprehensive benefits including health insurance, 401(k) matching, and professional development stipends. Our downtown Chicago headquarters features state-of-the-art facilities and a collaborative culture that values work-life balance.
Why you'll love working here: Flexible hybrid schedule, monthly team outings, tuition reimbursement program, and opportunities for rapid career advancement within our Fortune 500 parent company.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics across multiple time zones
- Compose and edit confidential correspondence, reports, and presentations using advanced Microsoft Office Suite
- Oversee departmental budget tracking and expense report processing with 100% accuracy
- Coordinate cross-functional projects including vendor management and event planning
- Serve as primary point of contact for internal and external stakeholders with polished professionalism
- Implement and maintain digital filing systems ensuring HIPAA/GDPR compliance
- Lead onboarding processes for new administrative staff
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage competing priorities with exceptional time management
- Discretion handling confidential information and sensitive data
- Bachelor's degree in Business Administration or related field preferred
- Advanced certification in office management (e.g., CAP-OM) a plus
- Experience with CRM systems (Salesforce) and project management tools (Asana)
- Exceptional verbal and written communication skills