Job Description
About Nexus Global Solutions: We're a forward-thinking financial services firm committed to innovation and excellence. Join our collaborative team in downtown Chicago and become the backbone of our executive operations.
The Opportunity: We seek a highly organized Executive Administrative Assistant to support our C-suite leadership. This pivotal role requires discretion, efficiency, and proactive problem-solving in a fast-paced environment.
Why Join Us? Enjoy competitive compensation, comprehensive benefits including health/dental/vision, 401(k) matching, and opportunities for professional growth in a supportive culture.
Responsibilities
- Manage complex executive calendars and coordinate global meetings across time zones
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Oversee travel arrangements and expense reports with meticulous attention to detail
- Act as primary liaison between executives and internal/external stakeholders
- Coordinate departmental projects and maintain critical documentation systems
- Implement office procedures to enhance operational efficiency
- Onboard new administrative staff and train on company protocols
Qualifications
- 5+ years of executive administrative support experience in corporate environments
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage competing priorities with minimal supervision
- Exceptional written and verbal communication skills
- Discretion handling confidential information and sensitive matters
- Associate's degree or equivalent professional certification required
- Experience with CRM systems (Salesforce preferred)
- Notary Public certification preferred