Job Description
Join Nexus Financial Group's prestigious downtown Chicago team as our Executive Administrative Assistant. This pivotal role supports C-suite executives in a fast-paced financial services environment, requiring exceptional organizational prowess and discretion. You'll be the backbone of our executive operations, ensuring seamless administrative workflows while maintaining the highest standards of professionalism.
We offer a competitive compensation package, comprehensive benefits, and opportunities for career growth within our Fortune 500-ranked organization. Ideal candidates will thrive in a dynamic setting where attention to detail and proactive problem-solving are paramount.
Responsibilities
- Manage complex executive calendars, coordinating high-level meetings across multiple time zones
- Prepare and edit confidential correspondence, reports, and presentations using advanced MS Office Suite
- Oversee departmental budget tracking and expense reporting processes
- Coordinate international travel arrangements and itineraries with precision
- Serve as primary point of contact for internal and external stakeholder communications
- Implement and maintain digital filing systems with 100% compliance standards
- Lead special projects including event planning and vendor management
Qualifications
- Minimum 5 years' experience supporting C-level executives in financial services or corporate environments
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Professional certification in office administration or related field preferred
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to manage competing priorities with minimal supervision
- Expert knowledge of corporate travel booking systems and protocols
- Discretion and confidentiality handling sensitive financial information
- Bachelor's degree in Business Administration or equivalent experience