Job Description
We are seeking a highly organized and proactive Executive Administrative Assistant to join the dynamic team at Apex Solutions Ltd. In this pivotal role, you will provide high-level administrative support to senior management, ensuring the smooth operation of the executive office. If you excel at multitasking, thrive in a fast-paced environment, and possess exceptional communication skills, we want to hear from you.
Why Join Us?
- Competitive salary package (£32k - £40k).
- Generous annual leave allowance.
- Professional development opportunities and training.
- Modern office environment in the heart of London.
Your Role:
As the first point of contact for our executives, you will manage the flow of information, coordinate complex schedules, and handle sensitive information with the utmost discretion. We are looking for someone who can anticipate needs and take initiative to streamline our daily operations.
Responsibilities
- Manage complex calendars, scheduling meetings, and arranging travel itineraries with precision.
- Prepare and edit correspondence, presentations, and internal documents.
- Screen and prioritize incoming communications, including emails and phone calls.
- Coordinate internal and external meetings, including room bookings and catering logistics.
- Assist in the onboarding of new employees and maintaining office filing systems.
- Perform general clerical duties such as data entry, expense reporting, and procurement of office supplies.
Qualifications
- Proven experience as an Executive Assistant, Administrative Assistant, or Office Manager (minimum 3 years).
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills in English.
- Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
- Discretion and the ability to handle sensitive information with confidentiality.
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.