Job Description
Join our award-winning executive team as a key administrative leader at Global Solutions Inc. We're seeking a highly organized Executive Administrative Assistant to support our C-suite executives in a fast-paced corporate environment. This pivotal role requires exceptional communication skills, proactive problem-solving abilities, and meticulous attention to detail. Enjoy competitive benefits, professional development opportunities, and a collaborative workplace culture in Chicago's vibrant Loop district.
As the backbone of our executive office, you'll handle confidential information with discretion and maintain complex calendars across multiple time zones. This position offers significant growth potential within our Fortune 500 company.
Responsibilities
- Manage executive calendars, scheduling complex meetings and travel arrangements
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate cross-departmental projects and initiatives with department heads
- Act as primary point of contact for internal and external stakeholders
- Oversee office operations, including supply inventory and vendor management
- Handle expense reports and budget tracking for executive departments
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Minimum 5 years of executive administrative support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with minimal supervision
- Discretion handling sensitive corporate information
- Associate's degree in Business Administration or related field
- Experience with calendar management across multiple time zones
- Proven problem-solving and decision-making abilities