Job Description
Join Nexus Financial Group's dynamic leadership team as our Executive Administrative Assistant. In this pivotal role, you'll provide comprehensive support to C-suite executives while driving operational excellence in our downtown Chicago headquarters. We're seeking a proactive professional who thrives in fast-paced environments and embodies our commitment to precision and client-centric service. Enjoy competitive compensation, comprehensive benefits, and opportunities for career advancement within a forward-thinking financial institution.
Responsibilities
- Manage complex executive calendars, coordinate international travel arrangements, and optimize meeting logistics
- Prepare confidential correspondence, reports, and presentations using advanced Microsoft Office Suite proficiency
- Oversee departmental budget tracking, expense reports, and vendor procurement processes
- Serve as primary point of contact for executive communications, filtering and prioritizing high-level correspondence
- Coordinate cross-departmental projects and events, ensuring seamless execution and stakeholder alignment
- Maintain confidential records with meticulous attention to compliance and data security protocols
Qualifications
- Minimum 5 years of executive administrative support experience in financial services or corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) with data visualization skills
- Exceptional organizational abilities with demonstrated experience managing competing priorities
- Professional demeanor with polished written and verbal communication skills
- Proven ability to handle confidential information with discretion and maintain strict confidentiality
- Bachelor's degree in Business Administration or related field preferred
- Experience with CRM systems (Salesforce) and office management software