Job Description
Join our dynamic leadership team as an Executive Administrative Assistant at Metropolis Financial Group. We're seeking a highly organized professional to support our C-suite executives with exceptional administrative precision. In this pivotal role, you'll be the backbone of our executive operations, managing complex calendars, coordinating high-stakes meetings, and ensuring seamless office operations. Our hybrid work environment offers flexibility while maintaining a collaborative downtown Chicago office culture. If you thrive in fast-paced settings and excel at anticipating needs before they arise, this is your opportunity to advance your career in a top-tier financial institution.
Responsibilities
- Manage complex executive calendars with precision, including scheduling cross-departmental meetings and coordinating travel arrangements
- Prepare and edit confidential documents, presentations, and reports with meticulous attention to detail
- Act as primary liaison between executives and internal/external stakeholders, maintaining professional communication
- Oversee office operations, including supply inventory management and vendor relationship coordination
- Coordinate logistics for corporate events, board meetings, and executive retreats
- Implement and maintain efficient filing systems for both digital and physical documentation
- Assist with special projects requiring advanced research and data analysis capabilities
Qualifications
- Minimum 5 years of progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Professional discretion when handling confidential information and sensitive matters
- Bachelor's degree in Business Administration or related field preferred
- Experience in financial services or corporate environment strongly preferred
- Proven ability to anticipate needs and proactively resolve administrative challenges
- Strong written and verbal communication skills with polished business etiquette