Job Description
Join our dynamic executive team as the backbone of operations! Global Solutions Inc. seeks a meticulous Executive Administrative Assistant to support C-level executives in our Manhattan headquarters. This pivotal role combines high-level coordination with strategic support in a fast-paced, innovative environment. You'll be the architect of seamless workflows, ensuring our leadership team operates at peak efficiency while maintaining the highest standards of confidentiality and professionalism.
Responsibilities
- Executive calendar management, scheduling complex meetings across multiple time zones
- Travel coordination including international arrangements, itineraries, and expense reporting
- Compose and edit confidential communications, presentations, and executive correspondence
- Oversee office operations including vendor relationships, inventory management, and facility coordination
- Lead cross-departmental projects requiring meticulous planning and stakeholder communication
- Manage confidential information with discretion and maintain secure document systems
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years of progressive administrative support experience at executive level
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with proven ability to manage competing priorities
- Discretion and ability to handle sensitive information with utmost confidentiality
- Strong written and verbal communication skills with polished professional demeanor
- Experience with CRM systems and project management software (e.g., Asana, Salesforce)