Job Description
Join our award-winning financial services firm as an Executive Administrative Assistant and become the backbone of our C-suite operations. This pivotal role requires exceptional organizational prowess and discretion to support senior executives in a fast-paced, high-stakes environment. We seek a proactive professional who thrives on streamlining complex workflows and anticipating executive needs before they arise. Enjoy comprehensive benefits including premium healthcare, generous PTO, and professional development stipends in a modern downtown office with skyline views.
Responsibilities
- Coordinate complex executive calendars, prioritize meetings, and manage travel arrangements across multiple time zones
- Prepare confidential reports, presentations, and correspondence using advanced Microsoft Office Suite expertise
- Oversee departmental budget tracking, expense reports, and procurement processes with meticulous attention to detail
- Serve as primary liaison between executives and internal/external stakeholders, ensuring seamless communication
- Manage confidential information with discretion and maintain secure document handling protocols
- Coordinate cross-functional projects and lead administrative initiatives to enhance operational efficiency
Qualifications
- Minimum 5 years' experience supporting C-level executives in financial services or corporate environment
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Proven ability to manage competing priorities with exceptional time management skills
- Professional certification in administrative management (e.g., CAP-OM) preferred
- Exceptional written and verbal communication skills with polished business etiquette
- Advanced knowledge of corporate governance protocols and document retention policies
- Ability to maintain confidentiality and exercise sound judgment in sensitive situations