Job Description
Join our dynamic team at Metropolitan Solutions Group as an Executive Administrative Assistant and become the backbone of our executive operations. We're seeking a highly organized professional to support our C-suite executives and drive seamless office workflows. This role offers unparalleled growth opportunities in a collaborative, fast-paced environment where your precision and initiative directly impact business success.
Our ideal candidate thrives in detail-oriented settings, anticipates executive needs proactively, and excels at maintaining confidentiality while juggling competing priorities. You'll be instrumental in optimizing executive schedules, managing complex calendars, and ensuring our office operates with exceptional efficiency.
Responsibilities
- Manage complex executive calendars, coordinate high-level meetings, and arrange domestic/international travel
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including supply inventory, vendor relationships, and facility maintenance
- Streamline administrative workflows and implement process improvements
- Manage expense reports and budget tracking for executive departments
- Coordinate special projects and events as assigned by executive leadership
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing demands
- Proven ability to maintain strict confidentiality and handle sensitive information
- Strong written and verbal communication skills with polished professional demeanor
- Experience coordinating complex international travel arrangements
- Ability to work independently with minimal supervision while anticipating needs
- Associate's degree or equivalent professional certification required