Job Description
Join our award-winning financial institution as the cornerstone of our executive team! We're seeking a polished Executive Administrative Assistant to support C-suite executives in our downtown Chicago headquarters. This pivotal role combines high-level calendar management, confidential communication coordination, and operational excellence in a fast-paced corporate environment. Enjoy comprehensive benefits including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics across multiple time zones
- Prepare confidential correspondence, presentations, and executive reports with meticulous attention to detail
- Coordinate cross-departmental projects and serve as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including supply inventory, vendor relationships, and facility maintenance
- Manage expense reports, budget tracking, and financial documentation for executive team
- Implement digital filing systems and ensure compliance with document retention policies
- Act as first point of contact for executive communications, exercising discretion and professionalism
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of progressive administrative experience supporting executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with executive-level polish
- Proven ability to manage competing priorities in deadline-driven environments
- Discretion handling confidential information and sensitive matters
- Experience with CRM systems (Salesforce) and project management tools (Asana)
- Professional demeanor with strong emotional intelligence and conflict resolution abilities