Job Description
Join our prestigious financial firm as an Executive Administrative Assistant and become the backbone of our executive team. We're seeking a detail-oriented professional to manage complex calendars, coordinate high-stakes meetings, and maintain seamless office operations. This hybrid role combines in-person support with remote flexibility, offering competitive benefits and career growth opportunities in Manhattan's vibrant business district.
Responsibilities
- Manage executive calendars, scheduling meetings, and prioritizing conflicting demands
- Coordinate domestic and international travel arrangements with meticulous attention to detail
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, vendor relationships, and budget tracking
- Serve as primary liaison between executives and internal/external stakeholders
- Implement organizational systems to enhance team productivity and workflow efficiency
Qualifications
- 5+ years of executive administrative support experience in corporate or financial services
- Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Discretion handling confidential information and sensitive executive communications
- Proven experience coordinating complex logistics for C-suite executives
- Bachelor's degree in Business Administration or related field preferred