Job Description
Are you a detail-oriented professional ready to elevate your career in a dynamic environment?
Apex Business Solutions is seeking a highly organized and proactive Executive Administrative Assistant to join our growing team in Toronto. In this pivotal role, you will serve as the right hand to senior leadership, ensuring seamless operations and providing top-tier support. We offer a collaborative culture, competitive benefits, and opportunities for professional growth.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Flexible work environment and modern office amenities.
- Opportunities for professional development and career advancement.
If you excel in a fast-paced setting and have a passion for efficiency, we want to hear from you.
Responsibilities
- Calendar & Scheduling: Manage complex executive calendars, coordinate meetings, and arrange internal and external appointments with precision.
- Travel Coordination: Plan and book domestic and international travel itineraries, including flights, accommodations, and ground transportation.
- Communication Management: Screen and route incoming communications, draft correspondence, and handle inquiries on behalf of the executive.
- Document Preparation: Compile, proofread, and distribute reports, presentations, and internal memos with a high degree of accuracy.
- Office Administration: Maintain office supplies inventory, manage filing systems (digital and physical), and assist with basic accounting tasks such as expense reporting.
- Event Planning: Support the planning and execution of company events, team-building activities, and client meetings.
- Special Projects: Assist with ad-hoc projects and administrative initiatives as assigned by senior management.
Qualifications
- Education: High school diploma or equivalent; post-secondary education in Business Administration or related field is a plus.
- Experience: Minimum of 3-5 years of progressive administrative experience, preferably in a corporate or executive setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot).
- Communication: Excellent written and verbal communication skills in English; bilingualism is an asset.
- Organization: Demonstrated ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
- Soft Skills: Professional demeanor, high level of integrity, and the ability to exercise discretion with sensitive information.
- Attention to Detail: Exceptional proofreading and data entry accuracy.