Job Description
Elevate Your Career as an Executive Administrative Assistant
Are you a detail-oriented professional with a passion for operational excellence? Summit Corporate Solutions is seeking a high-caliber Administrative Assistant to support our leadership team in our downtown Chicago headquarters. You will act as the heartbeat of our office, ensuring seamless daily operations and high-level project coordination.
We offer a dynamic, collaborative environment where your organizational prowess will be recognized and rewarded. If you thrive in fast-paced settings and pride yourself on proactive problem-solving, we invite you to join our growing team.
Responsibilities
- Manage complex executive calendars, including scheduling meetings, travel arrangements, and conference logistics.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional communication.
- Prepare high-quality presentations, reports, and correspondence for board-level meetings.
- Coordinate office operations, including vendor management, supply procurement, and facilities liaison.
- Maintain organized digital and physical filing systems to ensure compliance and data integrity.
- Assist in the onboarding process for new hires and manage departmental administrative projects.
- Monitor and manage departmental budgets and expense reporting with precision.
Qualifications
- Minimum of 3-5 years of experience in an executive support or senior administrative role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G-Suite.
- Exceptional verbal and written communication skills with a client-service mindset.
- Demonstrated ability to handle confidential information with discretion and integrity.
- Strong project management skills with the ability to prioritize tasks in a fast-paced environment.
- Associate’s or Bachelor’s degree in Business Administration or a related field is highly preferred.
- Experience with CRM software (Salesforce) or project management tools (Asana/Trello) is a plus.