Job Description
Join our award-winning team at Metropolis Financial Group as an Executive Administrative Assistant and become the backbone of our dynamic leadership team. In this pivotal role, you'll orchestrate seamless office operations, manage complex calendars, and drive executive productivity with precision and professionalism. We offer a collaborative environment where your organizational skills directly impact our success, with competitive compensation and opportunities for growth. If you thrive in fast-paced settings and excel at anticipating needs, this is your chance to elevate your administrative career in Chicago's premier financial district.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and arrange high-level meetings with internal and external stakeholders
- Prepare and edit confidential documents, reports, and correspondence with meticulous attention to detail
- Act as primary point of contact for internal and external communications, ensuring timely and professional responses
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Coordinate travel arrangements and expense reports for executives, optimizing efficiency and cost-effectiveness
- Implement and maintain digital filing systems to ensure secure document management and retrieval
- Support special projects and events requiring advanced administrative coordination
Qualifications
- Minimum 5 years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with polished business etiquette
- Proven ability to handle confidential information with discretion and professionalism
- Experience with calendar management tools and meeting coordination platforms
- Associates or Bachelor's degree in Business Administration or related field preferred
- Ability to work independently with minimal supervision while anticipating needs proactively