Job Description
Are you a high-performing professional with a passion for operational excellence? Apex Global Solutions is seeking a proactive Executive Administrative Assistant to support our senior leadership team in our bustling New York City headquarters. In this role, you will be the backbone of our executive office, ensuring seamless operations, strategic scheduling, and exceptional stakeholder communication.
We value precision, emotional intelligence, and the ability to thrive in a fast-paced environment. If you are an administrative expert ready to elevate your career at a top-tier firm, we want to hear from you.
Responsibilities
- Manage complex executive calendars, including scheduling meetings, travel arrangements, and speaking engagements.
- Serve as the primary point of contact for internal and external stakeholders, maintaining professional rapport.
- Prepare high-quality presentations, reports, and correspondence for board meetings and executive briefings.
- Oversee office management tasks to ensure a productive and efficient work environment.
- Coordinate and document minutes during leadership meetings, tracking action items for follow-up.
- Handle sensitive and confidential information with discretion and strict adherence to corporate privacy policies.
- Collaborate with cross-functional teams to facilitate special projects and company-wide initiatives.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 5 years of experience in an executive-level administrative role.
- Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Exceptional verbal and written communication skills with a polished professional demeanor.
- Proven ability to manage time effectively and prioritize tasks in a high-pressure environment.
- Strong problem-solving skills with a proactive approach to anticipating leadership needs.
- Experience with CRM software and digital project management tools (e.g., Asana or Trello) is preferred.