Job Description
Are you a highly organized professional looking to support top-tier leadership in a fast-paced environment? Summit Corporate Solutions is seeking a polished and proactive Executive Administrative Assistant to join our Chicago headquarters. You will serve as the primary point of contact for internal and external stakeholders, ensuring seamless operations and efficient workflow management.
We offer a collaborative culture, competitive benefits, and the opportunity to make a tangible impact on our organizational success.
Responsibilities
- Manage complex executive calendars, including scheduling meetings, travel arrangements, and appointments.
- Draft, proofread, and distribute professional correspondence, reports, and presentations.
- Facilitate communication between the executive team and department heads to ensure alignment on key initiatives.
- Coordinate board meetings, client luncheons, and company-wide events with high attention to detail.
- Handle sensitive and confidential information with absolute discretion and professionalism.
- Monitor and track departmental budgets and process expense reports in a timely manner.
- Maintain electronic and physical filing systems to ensure efficient document retrieval.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field preferred.
- Minimum of 3-5 years of experience in an executive-level administrative or support role.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Slack.
- Exceptional verbal and written communication skills with a professional demeanor.
- Strong project management abilities with a proven track record of meeting tight deadlines.
- Ability to multitask in a high-pressure environment while maintaining a positive, solution-oriented mindset.
- Experience with Concur or similar travel management software is a significant plus.