Job Description
About Us: Apex Corporate Solutions is a leading provider of innovative business services. We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Toronto. In this pivotal role, you will provide essential support to senior management and ensure the smooth operation of our daily office functions. If you are a detail-oriented professional looking for a challenging opportunity in a fast-paced environment, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and development.
- Modern, collaborative work environment in downtown Toronto.
- Flexible work arrangements and a supportive company culture.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and handling conference calls with precision.
- Screen and direct incoming calls, emails, and visitors with a focus on exceptional customer service.
- Prepare and edit correspondence, memos, reports, and presentations using Microsoft Office Suite.
- Handle expense reports, invoice processing, and general bookkeeping duties as needed.
- Coordinate travel arrangements, including flights, hotels, and itineraries.
- Maintain and organize digital and physical filing systems to ensure data retrieval is efficient.
- Assist in organizing company events and team-building activities.
Qualifications
- High school diploma or GED required; post-secondary education in Business Administration or a related field is a plus.
- Minimum of 2-4 years of proven experience in an administrative or clerical role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Strong written and verbal communication skills in English (French is an asset).
- Exceptional organizational skills with the ability to multitask and prioritize tasks effectively.
- Proven ability to maintain confidentiality and exercise discretion in all matters.
- Professional demeanor and a proactive approach to problem-solving.