Job Description
Are you a master of organizational efficiency with a passion for cultivating high-performance workplace cultures? Lumina Strategic Partners is seeking a Senior Office Operations Manager to orchestrate our New York headquarters. This is a pivotal position designed for a strategic thinker who can bridge the gap between executive vision and daily operational excellence.
In this role, you will be the heartbeat of our office, ensuring that our high-stakes team has the environment and tools they need to redefine industry standards. We are looking for a professional who thrives in fast-paced environments and possesses an uncompromising eye for detail and luxury-standard service.
Responsibilities
- Oversee daily office operations to ensure maximum productivity and a seamless employee experience.
- Manage multi-million dollar vendor contracts and negotiate terms to optimize operational costs.
- Coordinate executive-level scheduling, international travel logistics, and high-profile board meetings.
- Design and implement standardized administrative workflows to increase cross-departmental efficiency.
- Lead the planning and execution of exclusive corporate events, retreats, and client hospitality initiatives.
- Maintain and monitor the annual administrative budget, providing granular fiscal reports to the CFO.
- Act as the primary liaison for internal communications, ensuring transparency and alignment on company goals.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 5-7 years of experience in high-level office management or executive administration.
- Expert-level proficiency in Google Workspace, Microsoft 365, and modern ERP systems.
- Proven track record of managing complex budgets and procurement processes in a corporate setting.
- Superior interpersonal skills with a polished professional demeanor suitable for C-suite interaction.
- Demonstrated ability to handle confidential information with absolute discretion and integrity.
- Strong problem-solving mindset with the ability to pivot quickly in a dynamic, high-growth environment.