Job Description
Apex Administrative Solutions is seeking a highly organized and proactive Senior Office Administrator to join our dynamic team in Toronto. In this pivotal role, you will serve as the backbone of our operations, ensuring seamless communication and efficient workflow management. We are looking for a detail-oriented professional who thrives in a fast-paced environment and is committed to delivering excellence in every task.
As a key member of our administrative team, you will provide high-level support to senior management and coordinate complex schedules. You will be responsible for streamlining office procedures, managing sensitive information, and fostering a professional atmosphere for both employees and clients. If you are a self-starter with exceptional organizational skills and a passion for administrative excellence, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Professional development opportunities and a supportive work culture.
- Flexible work arrangements and a modern office environment.
Apply today to take the next step in your administrative career with Apex Administrative Solutions.
Responsibilities
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements for executive leadership.
- Prepare, proofread, and distribute internal memos, reports, and presentations with a high degree of accuracy.
- Act as the primary point of contact for incoming inquiries, directing calls and messages to the appropriate personnel promptly.
- Oversee office inventory management, including ordering supplies, maintaining equipment, and coordinating maintenance services.
- Organize and facilitate company-wide meetings, including preparing agendas, taking minutes, and distributing action items.
- Assist in the onboarding process for new employees by preparing welcome packets and setting up workstations.
- Process financial documents, such as expense reports and invoices, ensuring compliance with company policies.
Qualifications
- Minimum of 4 years of experience in administrative or clerical support roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- Strong verbal and written communication skills with the ability to interact professionally with clients and stakeholders.
- Exceptional organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- High attention to detail and a commitment to maintaining confidentiality and data integrity.
- Associate’s degree or Bachelor’s degree in Business Administration or related field preferred.