Job Description
Join our dynamic leadership team at Sterling Global Partners as a Senior Executive Administrator. You'll be the cornerstone of our executive operations, ensuring seamless administrative excellence across C-suite functions. This role offers unparalleled growth in a fast-paced financial services environment where precision meets innovation.
We're seeking a proactive professional to elevate our operational efficiency through strategic calendar management, confidential communications, and cross-departmental coordination. If you thrive in high-responsibility settings and possess exceptional organizational acumen, this is your opportunity to shape executive workflows while advancing your career in administration.
Responsibilities
- Executive calendar optimization and travel coordination for C-suite executives
- Confidential document preparation, editing, and records management
- Meeting facilitation: agenda creation, minute-taking, and action item tracking
- Budget administration expense reporting and vendor relationship management
- Office operations: supply chain oversight, facility coordination, and IT liaison
- Project support: task delegation progress tracking and deadline enforcement
- Board meeting preparation: document compilation and presentation support
Qualifications
- Minimum 5 years executive administrative experience in financial services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Discretion handling confidential information and sensitive matters
- Proven experience managing complex calendars across multiple time zones
- Bachelor's degree in Business Administration or related field
- Professional certification (e.g., CAP-OM, CEAP) preferred
- Expertise in document management systems (e.g., SharePoint, DocuSign)