Job Description
We are seeking a highly organized and proactive Senior Administrative Coordinator to join our elite team in New York City. As a key member of our operations department, you will ensure the seamless execution of daily office functions and support executive leadership with complex scheduling and project management.
Our ideal candidate thrives in a fast-paced environment and possesses a keen eye for detail, ensuring that our internal and external communications reflect the premium standards of Apex Solutions Inc.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Professional development opportunities in a dynamic corporate setting.
- Modern office environment with a collaborative culture.
Responsibilities
- Manage complex calendars for executive leadership, including scheduling meetings, coordinating travel arrangements, and managing itineraries.
- Prepare and edit correspondence, reports, presentations, and documents with a high degree of accuracy.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Coordinate and oversee office operations, including inventory management, vendor relations, and facility maintenance.
- Assist in project management by tracking deadlines, gathering data, and preparing status updates.
- Facilitate team meetings by taking detailed minutes and distributing action items.
- Process expense reports and invoices with strict adherence to company policies.
Qualifications
- Minimum of 4-5 years of experience in administrative coordination or executive assistance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software.
- Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
- Strong written and verbal communication skills with a polished professional demeanor.
- Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.
- Ability to exercise discretion and handle sensitive information with complete confidentiality.