Job Description
Join the Apex Horizon Group Team
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to our CEO. If you thrive in a fast-paced environment, possess a keen eye for detail, and want to be part of a dynamic organization driving innovation in the finance sector, this is the opportunity for you.
What You Will Do:
Your role will be pivotal in ensuring the smooth operation of executive activities. You will act as the gatekeeper of time, manage complex schedules, and ensure the CEO can focus on strategic decision-making.
Benefits:
- Competitive salary and performance bonuses.
- Comprehensive private medical insurance.
- Flexible working hours and hybrid working model.
Responsibilities
- Manage and prioritize the CEO’s complex calendar, scheduling meetings and appointments with precision.
- Coordinate all domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare comprehensive briefing materials, agendas, and presentation decks for meetings and board presentations.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Screen and filter incoming communications to prioritize the CEO's time effectively.
- Oversee office administration, including managing correspondence, filing systems, and office supply inventory.
- Assist with special projects and ad-hoc administrative tasks as required.
Qualifications
- Minimum of 5 years of experience as an Executive Assistant or in a senior administrative role.
- Proven track record of managing high-volume calendars and prioritizing conflicting schedules with diplomacy.
- Excellent verbal and written communication skills with a high standard of grammar and professionalism.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong problem-solving skills and the ability to exercise sound judgment in dynamic situations.
- Unwavering discretion and strict confidentiality when handling sensitive information.
- Associate or Bachelor’s degree in Business Administration or a related field is preferred.