Job Description
Join Nexus Solutions Group's executive team as our next Executive Administrator. We're seeking a highly organized professional to support C-suite executives and drive operational excellence in our downtown Chicago headquarters. This hybrid role combines strategic coordination with hands-on administrative support in a fast-paced tech environment. You'll be the backbone of our executive operations, ensuring seamless workflows and representing our company's premium standards.
Why Nexus Solutions Group? We offer competitive compensation, comprehensive benefits, and a culture that values work-life balance. Our modern office features collaborative spaces, wellness programs, and professional development opportunities. Enjoy flexible scheduling, remote work options, and the chance to shape executive operations in an innovative setting.
Responsibilities
- Coordinate complex executive calendars, meetings, and travel arrangements across global time zones
- Manage confidential information, contracts, and corporate documentation with precision
- Oversee departmental budget tracking, expense reports, and vendor relationships
- Streamline administrative workflows using Microsoft Office Suite and collaboration tools
- Act as primary liaison between executives and internal/external stakeholders
- Lead special projects including event planning, process improvements, and research initiatives
- Maintain office operations and supply chain management for executive suites
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- Minimum 5 years of progressive administrative support for C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Exceptional organizational skills with demonstrated attention to detail
- Proven ability to manage sensitive information with discretion and professionalism
- Strong written and verbal communication skills with polished business etiquette
- Experience coordinating international travel and complex meeting logistics
- Ability to thrive in fast-paced environments while maintaining composure under pressure