Job Description
Join our dynamic leadership team as the central nervous system of our operations. We're seeking a meticulous Executive Administrator to drive seamless office workflows and support C-level executives in a fast-paced environment. This hybrid role combines strategic coordination with hands-on operational excellence, offering competitive compensation and growth opportunities in Chicago's thriving business district.
Responsibilities
- Executive calendar management, meeting coordination, and travel arrangements for 3+ senior leaders
- Comprehensive office administration including procurement, vendor management, and facilities coordination
- Financial administration: expense report processing, budget tracking, and invoice reconciliation
- Project coordination for cross-functional initiatives with 15+ department stakeholders
- HR support: onboarding coordination, benefits administration, and policy maintenance
- Database management and confidential information governance
Qualifications
- 5+ years progressive administrative experience supporting C-suite executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)
- Proven project coordination experience with cross-functional teams
- Exceptional written/verbal communication and executive presence
- Professional certification (CAP/OM) or bachelor's degree preferred
- Experience with CRM systems (Salesforce) and document management
- Discretion handling confidential information and sensitive situations