Job Description
Join our prestigious financial services firm as a pivotal Executive Administrator, supporting C-suite executives in driving strategic initiatives. This high-impact role demands exceptional organisational mastery and discretion in a dynamic global environment. You'll orchestrate complex calendars, manage cross-departmental projects, and ensure seamless operations while maintaining strict confidentiality. Our culture rewards initiative and offers unparalleled growth opportunities within a world-class team.
Responsibilities
- Coordinate executive calendars, international travel, and high-stakes meetings across multiple time zones
- Manage confidential information and sensitive documentation with absolute discretion
- Oversee departmental budgets, expense reports, and vendor negotiations
- Lead cross-functional projects including onboarding, process optimization, and event management
- Prepare executive correspondence, presentations, and strategic briefings
- Act as primary liaison between executives and internal/external stakeholders
- Implement and maintain efficient administrative systems and protocols
Qualifications
- Minimum 5 years' experience supporting C-level executives in professional services
- Advanced proficiency in Microsoft Office Suite and project management tools
- Exceptional written and verbal communication with polished executive presence
- Proven ability to manage competing priorities under tight deadlines
- Relevant degree or professional certification in administration/management
- Expertise in calendar management, expense tracking, and document control
- Discretion and ability to handle confidential matters with integrity