Job Description
Join our dynamic leadership team as Executive Administrator at Apex Global Solutions. This pivotal role requires exceptional organizational expertise to support C-suite executives across strategic initiatives. You'll be the central hub for cross-departmental coordination, managing complex calendars, and ensuring seamless operations in our downtown Chicago headquarters. We offer a collaborative environment where precision meets innovation, with opportunities for professional growth and competitive benefits.
Responsibilities
- Executive calendar management and meeting coordination across global teams
- Travel arrangements and expense reporting for leadership team
- Document preparation, editing, and confidential information handling
- Office supply inventory and vendor relationship management
- Onboarding coordination and administrative process optimization
- Event planning for executive meetings and corporate functions
- CRM data management and report generation
Qualifications
- Bachelor's degree in Business Administration or related field
- 5+ years of executive-level administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Project management certification preferred (PMP or CAP)
- Experience with Salesforce or similar CRM platforms
- Ability to work flexible hours during peak business periods