Job Description
Join our prestigious financial services firm as an Executive Administrator supporting the C-suite. This pivotal role demands exceptional organizational acumen and discretion to maintain seamless operations in a fast-paced environment. You'll be the backbone of executive decision-making, managing complex calendars, coordinating cross-departmental initiatives, and ensuring confidential information is handled with the utmost professionalism. If you thrive in high-stakes settings and possess a passion for precision, this is your opportunity to excel in one of Manhattan's most dynamic workplaces.
Responsibilities
- Manage executive calendars, prioritize meetings, and coordinate complex travel arrangements
- Prepare confidential reports, presentations, and correspondence with meticulous attention to detail
- Oversee departmental budgets, expense reports, and vendor relationships
- Coordinate cross-functional projects and serve as primary liaison for internal/external stakeholders
- Implement office protocols for document management, records retention, and compliance
- Act as first point of contact for executive communications, filtering and prioritizing inquiries
Qualifications
- 5+ years of executive administrative support experience in financial/professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to manage competing priorities
- Discretion and proven ability to handle confidential information
- Bachelor's degree in Business Administration or related field preferred
- Professional certifications (e.g., CAP-OM) considered advantageous