Job Description
Join our award-winning executive leadership team as the cornerstone of operational excellence. We're seeking a meticulous Executive Administrator to support C-suite executives in a fast-paced global consulting environment. This hybrid role combines strategic calendar management, cross-departmental coordination, and confidential stakeholder communications. You'll drive efficiency through process optimization while maintaining the highest standards of professionalism and discretion. Our Chicago headquarters offers a collaborative culture with competitive benefits and growth pathways into executive operations leadership.
Responsibilities
- Manage complex executive calendars across multiple time zones, prioritizing strategic meetings and high-impact engagements
- Coordinate global travel logistics including complex itineraries, visa processing, and expense reporting
- Lead cross-functional projects including board meeting preparation, offsite planning, and vendor management
- Develop and maintain confidential records management systems ensuring compliance with SOX requirements
- Act as primary liaison between executives and internal departments, ensuring seamless communication flow
- Prepare executive communications including board reports, presentation decks, and strategic briefings
- Optimize administrative workflows using advanced MS Office Suite and project management tools
Qualifications
- Minimum 5 years' experience supporting C-level executives in corporate or consulting environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams) and project management software
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Proven track record in confidential information handling and discretion
- Bachelor's degree in Business Administration or related field preferred
- Experience coordinating international logistics and complex travel arrangements
- Strong analytical skills with ability to synthesize complex information into actionable insights
- Professional demeanor with polished written and verbal communication skills