Job Description
Apex Strategic Partners is seeking a high-caliber Executive Administrative Operations Manager to serve as the strategic backbone of our Chicago headquarters. This isn't just a clerical role; it is a pivotal position designed for a proactive professional who thrives on orchestrating complex logistics and optimizing organizational efficiency.
You will work directly with our C-suite leadership team to streamline workflows, manage high-stakes communication, and ensure that our daily operations reflect the premium standards of our brand. If you are a master of detail with a passion for excellence and a knack for anticipating needs before they arise, we want to hear from you.
Responsibilities
- Lead and oversee all daily administrative operations to ensure peak organizational productivity.
- Provide comprehensive executive support, including complex calendar management and international travel logistics.
- Act as the primary gatekeeper and liaison between internal departments and external high-value stakeholders.
- Manage office budgets, vendor relationships, and procurement processes with a focus on cost-efficiency.
- Coordinate high-profile board meetings, corporate events, and internal town halls from conception to execution.
- Develop and implement standardized SOPs for document management and internal communication workflows.
- Supervise junior administrative staff, providing mentorship and performance oversight.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 5-7 years of experience in senior-level administrative or office management roles.
- Expert-level proficiency in Microsoft 365 Suite (Teams, SharePoint, Excel) and CRM platforms.
- Exceptional verbal and written communication skills with a refined professional demeanor.
- Proven ability to handle confidential information with absolute discretion and integrity.
- Strong project management skills with the ability to pivot quickly in a fast-paced environment.
- Advanced problem-solving capabilities and a proactive, 'solutions-first' mindset.