Job Description
Join our award-winning leadership team as the cornerstone of operational excellence. We seek a visionary Executive Administrative Director to architect seamless administrative frameworks that drive organizational success. This senior role demands strategic oversight, impeccable organizational mastery, and the ability to elevate executive productivity through innovative systems and proactive solutions. Work in our state-of-the-art downtown Chicago headquarters with industry-leading benefits including comprehensive health coverage, professional development stipends, and flexible work arrangements.
Responsibilities
- Design and implement advanced administrative protocols across C-suite executives and department heads
- Lead cross-functional initiatives for operational efficiency, process optimization, and cost reduction
- Manage complex executive calendars, international travel logistics, and high-stakes meeting coordination
- Spearboard vendor negotiations, contract management, and procurement of critical office resources
- Direct administrative team performance through mentorship, KPI tracking, and strategic workforce planning
- Develop and maintain confidential executive information systems with rigorous data governance protocols
- Coordinate board governance activities, shareholder communications, and regulatory compliance documentation
Qualifications
- 10+ years progressive administrative leadership experience in corporate or high-growth environments
- Advanced proficiency in Microsoft Office Suite, Salesforce, and enterprise resource planning systems
- Certification in Administrative Management (CAMS) or equivalent professional credential
- Proven expertise in budget management, vendor relations, and contract administration
- Exceptional written/verbal communication skills with executive-level presentation experience
- Unwavering discretion, crisis management capabilities, and ethical decision-making acumen
- Experience managing remote/hybrid teams and implementing digital transformation initiatives