Job Description
Join our dynamic leadership team as the backbone of operations at Nexus Solutions Group. We're seeking a meticulous Executive Administrative Coordinator to streamline high-level workflows and drive organizational excellence. In this pivotal role, you'll support C-suite executives while shaping our company's administrative infrastructure through strategic planning and process optimization. Enjoy hybrid work flexibility, comprehensive benefits, and a culture that champions professional growth.
Responsibilities
- Manage executive calendars, complex travel arrangements, and cross-departmental coordination
- Oversee confidential records management and document security protocols
- Coordinate board meetings, stakeholder communications, and strategic initiatives
- Implement digital workflow automation tools (e.g., Asana, Microsoft Power Automate)
- Lead vendor negotiations and procurement for office operations
- Develop departmental KPIs and performance improvement frameworks
- Onboard and mentor administrative staff across multiple locations
Qualifications
- Bachelor's degree in Business Administration or related field
- 5+ years executive support experience in corporate environments
- Advanced proficiency in MS Office Suite and cloud collaboration tools
- Project management certification (PMP or CAP preferred)
- Expertise in compliance documentation and regulatory frameworks
- Exceptional written communication and executive presentation skills
- Experience with budget management and expense reporting systems
- Ability to maintain discretion with sensitive executive communications