Job Description
Join our prestigious downtown Chicago firm as Executive Administrative Coordinator and become the backbone of our executive leadership team. We seek a meticulous professional to manage complex calendars, coordinate high-stakes meetings, and maintain flawless office operations in a fast-paced corporate environment. This hybrid role offers competitive compensation and opportunities for professional growth within a dynamic team.
Responsibilities
- Manage executive calendars, prioritize appointments, and coordinate complex travel arrangements
- Prepare confidential documents, reports, and presentations with precision
- Oversee office supply inventory and vendor relationships
- Coordinate cross-departmental projects and meeting logistics
- Act as primary point of contact for internal and external communications
- Maintain digital filing systems with strict confidentiality protocols
- Support onboarding processes and new hire orientation
Qualifications
- Minimum 3 years of executive administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to handle sensitive information discreetly
- Strong written and verbal communication abilities
- Experience coordinating international travel arrangements
- Associates degree or relevant certification preferred