Job Description
Join Nexus Global Solutions as our Executive Administrative Assistant and become the backbone of our executive team. In this pivotal role, you'll ensure seamless operations while supporting high-level executives in a fast-paced corporate environment. We're seeking a detail-oriented professional who thrives in dynamic settings and values precision, confidentiality, and proactive problem-solving. Enjoy competitive compensation, comprehensive benefits, and opportunities for career advancement in our downtown Chicago headquarters.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and prioritize competing demands
- Prepare high-quality correspondence, reports, and presentations with meticulous attention to detail
- Coordinate domestic and international travel arrangements, including complex itineraries and expense tracking
- Serve as primary point of contact for internal and external stakeholders, maintaining professional relationships
- Oversee office operations, including inventory management, vendor coordination, and facilities maintenance
- Assist in strategic meeting preparation, including agenda creation, document compilation, and minute-taking
- Maintain confidential information with the highest level of discretion and integrity
Qualifications
- Minimum 3 years of progressive administrative support experience, preferably in corporate settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional organizational skills with ability to manage multiple priorities simultaneously
- Strong written and verbal communication skills with polished professional demeanor
- Experience handling sensitive information and maintaining strict confidentiality
- Proven ability to anticipate needs and provide proactive support to executives
- Associate's degree or equivalent combination of education and experience required