Job Description
Join our award-winning financial services firm as Executive Administrative Assistant and become the backbone of our C-suite operations. We seek a highly organized professional to support executives with precision and discretion in a fast-paced environment. Enjoy competitive compensation, comprehensive benefits, and growth opportunities within a respected industry leader. Why join us? We offer hybrid work arrangements, professional development stipends, and a collaborative culture that values work-life balance. Immediate start available!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Prepare confidential documents, reports, and correspondence with meticulous attention to detail
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including supply inventory, vendor relationships, and facility management
- Coordinate high-level projects, track deadlines, and ensure timely completion of deliverables
- Maintain digital and physical filing systems with strict confidentiality protocols
- Provide backup support for reception duties and basic HR administration
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing demands
- Discretion and proven ability to handle confidential information
- Professional written and verbal communication skills
- Experience coordinating complex domestic and international travel
- Proficiency with office management software (e.g., Asana, Trello)