Job Description
Join a dynamic team at Apex Innovations Group and take the next step in your administrative career. We are seeking a highly organized and proactive Executive Administrative Assistant to support our senior leadership team in our bustling New York office. In this pivotal role, you will ensure seamless operations, manage complex calendars, and act as the first point of contact for our clients and partners.
We offer a competitive benefits package, a collaborative work environment, and ample opportunities for professional growth. If you excel in a fast-paced setting and possess a keen eye for detail, we want to hear from you.
Responsibilities
- Calendar & Scheduling Management: Oversee the executive's calendar, coordinate meetings, and manage complex travel itineraries efficiently.
- Document Management: Prepare, edit, and format correspondence, reports, and presentations using MS Office Suite.
- Communication Liaison: Serve as the primary point of contact for internal and external stakeholders, routing inquiries and ensuring timely responses.
- Project Coordination: Assist in organizing company events, team-building activities, and administrative projects.
- Office Operations: Monitor office supplies, manage vendor relationships, and maintain a tidy, professional work environment.
- Data Entry & Reporting: Maintain accurate records, update databases, and generate basic analytical reports as needed.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Experience: Minimum of 3-5 years of experience in an executive administrative or clerical role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM software (e.g., Salesforce, HubSpot) is a plus.
- Organizational Abilities: Exceptional time management skills with the ability to prioritize tasks in a high-volume environment.
- Communication: Strong verbal and written communication skills with a professional demeanor.
- Attention to Detail: Proven track record of accuracy in data entry and document preparation.