Job Description
Are you a master of organization with a passion for operational excellence? Apex Corporate Solutions is seeking a high-caliber Executive Administrative Assistant to support our senior leadership team. This role is ideal for a proactive professional who thrives in a fast-paced environment and excels at streamlining complex administrative workflows.
As our Executive Assistant, you will be the gatekeeper, project manager, and primary point of contact for internal and external stakeholders. We offer a culture of professional growth, competitive compensation, and a modern, collaborative office space in the heart of Chicago.
Responsibilities
- Manage and coordinate complex executive calendars, including scheduling meetings, travel, and appointments.
- Prepare high-quality presentations, reports, and correspondence for board meetings and executive reviews.
- Act as the primary point of contact between executives and internal/external stakeholders.
- Streamline office operations by implementing new document management and digital filing systems.
- Handle confidential correspondence and sensitive information with absolute discretion and integrity.
- Coordinate logistics for large-scale company events and off-site leadership retreats.
- Process expense reports and track departmental budgets with high attention to detail.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 4+ years of experience in an executive-level administrative role.
- Expert-level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G-Suite.
- Exceptional verbal and written communication skills with a professional demeanor.
- Strong problem-solving abilities and the capacity to anticipate executive needs.
- Proven ability to manage multiple projects simultaneously under tight deadlines.
- Experience with enterprise-level project management software like Asana or Trello is a plus.