Job Description
Join our prestigious financial services firm as an Executive Administrative Assistant and become the backbone of our executive leadership team. We're seeking a highly organized professional to provide comprehensive administrative support in a fast-paced, results-driven environment. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for professional growth within a globally recognized organization.
Responsibilities
- Manage complex executive calendars, coordinate meetings, and arrange domestic/international travel logistics
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Act as primary point of contact for internal/external stakeholders, demonstrating exceptional communication skills
- Oversee office operations, inventory management, and vendor relationships
- Process expense reports, invoices, and financial documentation with meticulous attention to detail
- Coordinate cross-departmental projects and maintain confidential records management systems
Qualifications
- Bachelor's degree or equivalent administrative experience required
- Minimum 5 years of executive-level administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven discretion handling confidential information and sensitive matters
- Strong written and verbal communication skills with professional demeanor
- Experience with calendar management tools and project coordination software