Job Description
We are seeking a highly organized and proactive Executive Administrative Assistant to join our growing team in the heart of Toronto. In this pivotal role, you will provide seamless support to senior leadership, ensuring the smooth operation of our daily office functions.
You will thrive in a fast-paced environment, managing complex calendars, coordinating travel, and acting as the first point of contact for our internal and external stakeholders. At Apex Digital Solutions, we value innovation, efficiency, and a collaborative spirit. If you are looking for a professional opportunity where your organizational skills can make a tangible impact, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Screen and direct phone calls, emails, and visitors with professionalism and discretion.
- Prepare, proofread, and edit correspondence, reports, and presentations using Microsoft Office Suite.
- Process invoices, expense reports, and accounts payable/receivable with accuracy.
- Organize and maintain corporate filing systems, both physical and digital.
- Assist in project coordination and cross-departmental communication to ensure project milestones are met.
- Plan and coordinate company events, team building activities, and off-site meetings.
Qualifications
- Minimum of 3-5 years of proven experience as an Administrative Assistant or Office Coordinator in a corporate setting.
- Excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a keen attention to detail.
- Exceptional organizational skills with the ability to multitask and prioritize effectively under pressure.
- Professional demeanor with strong problem-solving abilities.
- High school diploma or equivalent; post-secondary education in Business Administration is a plus.