Job Description
Join our dynamic executive team as a cornerstone of operational excellence. We seek a meticulous Administrative Assistant to support C-suite executives with calendar management, travel coordination, and confidential communications. This role is pivotal in maintaining organizational efficiency while supporting high-stakes business initiatives in our downtown Chicago headquarters.
Responsibilities
- Executive calendar management and meeting coordination
- Travel arrangements and expense report processing
- Document preparation, editing, and confidential record-keeping
- Departmental coordination for cross-functional projects
- Database management and reporting analytics
- Onboarding coordination for new hires
- Vendor relationship management
Qualifications
- 5+ years executive administrative support experience
- Advanced proficiency in MS Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Discretion handling confidential information
- Strong written and verbal communication abilities
- Project coordination experience
- Professional certification preferred (e.g., CAP-OM)