Job Description
Join our award-winning financial services team as an Executive Administrative Assistant and become the backbone of our executive operations. We're seeking a highly organized professional to support our C-suite executives in a fast-paced, growth-oriented environment. This role offers competitive compensation, comprehensive benefits, and clear pathways for career advancement within our Fortune 500-ranked organization.
Our ideal candidate thrives in dynamic settings, possesses exceptional communication skills, and demonstrates meticulous attention to detail. You'll be instrumental in maintaining operational excellence while supporting strategic initiatives that impact our entire organization.
Responsibilities
- Manage executive calendars, coordinate complex scheduling, and prioritize competing demands
- Prepare and edit confidential correspondence, reports, and presentations with precision
- Coordinate domestic and international travel arrangements including logistics and itineraries
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee administrative workflows and implement process improvements
- Manage departmental budgets, expense reports, and vendor relationships
- Lead onboarding and training initiatives for new administrative staff
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years of executive administrative support experience in corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished professionalism
- Advanced organizational abilities with demonstrated project coordination experience
- Discretion and proven ability to handle highly confidential information
- Experience managing calendars for multiple executives simultaneously