Job Description
Join our prestigious financial services firm as an Executive Administrative Assistant and become the backbone of our executive team. This high-impact role combines sophisticated organizational prowess with polished client-facing abilities in a fast-paced corporate environment. You'll be entrusted with managing complex calendars, coordinating cross-departmental initiatives, and maintaining the highest standards of confidentiality while supporting C-suite executives. We seek a proactive professional who thrives in dynamic settings and can seamlessly transition between strategic planning and detailed execution.
Our ideal candidate brings exceptional communication skills, meticulous attention to detail, and the ability to anticipate executive needs before they arise. This position offers competitive compensation, comprehensive benefits, and clear pathways for career advancement within our growing organization. If you're ready to elevate your administrative career in one of Chicago's most iconic business districts, we encourage you to apply.
Responsibilities
- Manage complex executive calendars, prioritize appointments, and coordinate cross-functional meetings
- Prepare confidential correspondence, reports, and presentations using advanced MS Office Suite
- Coordinate domestic/international travel arrangements and expense reports with precision
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including inventory management and vendor relationships
- Maintain digital filing systems ensuring HIPAA/GDPR compliance standards
- Lead special projects requiring cross-departmental collaboration and timeline management
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years of progressive administrative support at executive level
- Expert proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written/verbal communication and diplomacy skills
- Proven ability to manage competing priorities in high-pressure environments
- Advanced knowledge of calendar management and scheduling software
- Discretion and ability to handle highly confidential information
- Experience coordinating executive-level events and conferences