Job Description
About MetroCorp Holdings: We're a fast-growing financial services firm seeking an exceptional Executive Administrative Assistant to support our C-suite leadership. Join our dynamic team in the heart of Chicago's financial district and become the backbone of our executive operations.
The Role: As the Executive Administrative Assistant, you'll be the central point of contact for our executive team, managing complex calendars, coordinating high-stakes meetings, and ensuring seamless office operations. This is a high-impact role requiring discretion, efficiency, and proactive problem-solving in a fast-paced environment.
Why Join Us? We offer competitive compensation, comprehensive benefits, and opportunities for growth within our expanding organization.
Responsibilities
- Manage complex executive calendars across multiple time zones and prioritize competing demands
- Coordinate domestic/international travel arrangements, including complex itineraries and expense reports
- Prepare and edit confidential documents, reports, and presentations using advanced Microsoft Office Suite
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including vendor management, supply inventory, and facilities coordination
- Implement and maintain organizational systems for digital and physical records
- Lead special projects requiring cross-departmental coordination
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional organizational skills with meticulous attention to detail
- Proven ability to manage confidential information with discretion
- Strong written and verbal communication skills
- Experience coordinating complex domestic/international travel
- Ability to thrive in high-pressure situations with competing priorities