Job Description
Join our prestigious financial services firm as the cornerstone of our executive team! We're seeking a highly organized Executive Administrative Assistant to support C-suite executives in a fast-paced, results-driven environment. This pivotal role combines strategic support with operational excellence, offering exceptional growth opportunities within a Fortune 500 company.
Enjoy a competitive compensation package including comprehensive benefits, flexible work arrangements, and a modern downtown Chicago office with skyline views. If you thrive in dynamic settings and excel at anticipating needs, this is your opportunity to elevate administrative support to an art form.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics with precision
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate cross-departmental communications and serve as primary liaison for stakeholders
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Implement and maintain organizational systems for digital and physical document management
- Support budget tracking, expense reports, and invoice processing for executive teams
- Lead onboarding processes for new administrative staff and interns
Qualifications
- Minimum 5 years' experience supporting C-level executives in corporate or financial services
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written and verbal communication skills with meticulous attention to detail
- Proven ability to manage competing priorities in high-pressure environments
- Discretion and professionalism when handling confidential information
- Experience with CRM systems (Salesforce preferred) and document management tools
- Bachelor's degree in Business Administration or related field preferred