Job Description
Join our dynamic team at MetroCorp Financial Services as we revolutionize financial administration in the heart of downtown Chicago. We're seeking a highly organized Executive Administrative Assistant to support our C-suite executives and drive operational excellence. Enjoy competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative, fast-paced environment.
As a cornerstone of our executive support team, you'll be instrumental in maintaining seamless office operations while contributing to strategic initiatives. We value proactive professionals who thrive in detail-oriented roles and possess exceptional communication skills.
Responsibilities
- Coordinate complex executive calendars, meetings, and travel arrangements across multiple time zones
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Manage departmental budgets, expense reports, and vendor invoicing with precision
- Serve as primary liaison between executives and internal/external stakeholders
- Oversee office procurement, inventory control, and facilities coordination
- Implement and maintain digital filing systems with 99.9% accuracy
- Lead cross-functional administrative projects with strict deadline adherence
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Advanced calendar management with competing priorities and confidential information
- Proven experience with budget tracking and expense report processing
- Exceptional written/verbal communication and interpersonal skills
- Ability to maintain composure and prioritize tasks in high-pressure situations
- Proficiency with Salesforce or similar CRM systems